Job Title: Document Controller
Location: Amghara
Department: Commercial Department
Reports To: Commercial & BD Manager
Job Summary:
The Document Controller is responsible for managing, organizing, and controlling all project and company documentation. This role ensures that documents are accurate, up-to-date, properly filed, and accessible to relevant stakeholders while maintaining compliance with company standards, client requirements, and regulatory frameworks.
Key Responsibilities:
• Maintain, organize, and update all company documents including RFQs, quotations, forms, contracts, drawings, specifications, correspondence, and reports.
• Implement and maintain document control procedures in line with company and client standards.
• Ensure timely distribution of documents to internal teams, clients, and subcontractors.
• Track document revisions, maintain version control, and ensure obsolete documents are removed from circulation. • Prepare and maintain document registers, logs, and reports as required.
• Coordinate with project teams, engineers, and managers to ensure all documentation is complete and accurate. • Ensure compliance with ISO standards and project-specific quality requirements.
• Support audits and inspections by providing accurate and up-to-date documentation.
• Manage both physical and electronic document filing systems.
• Monitor and report on document status, pending approvals, and outstanding actions.
Qualifications:
• Bachelor’s degree in Business Administration, Engineering, or a related field (preferred).
• Proven experience as a Document Controller or in a similar role within construction, engineering, or industrial sectors.
• Knowledge of document management systems (DMS), MS Office, and related software.
• Familiarity with ISO 9001, ISO 14001, or other relevant quality standards.
Skills & Competencies:
• Strong organizational and administrative skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills.
• Discretion and ability to handle confidential information.
• Team player with problem-solving capability.
Key Performance Indicators (KPIs):
• Timely distribution and filing of documents.
• Accuracy and completeness of document registers and logs.
• Compliance with company and client document control standards.
• Responsiveness to document requests and audit requirements.
Commercial Department Salary Budget
• 300 – 350 KD
Interested candidates may send their CV to psp1985@gmail.com or WhatsApp +965- 69301989
